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PS Sports Privacy & Data Policy

Last updated: [5 October 2025]

PS Sports ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. What Information We Collect

We may collect and process the following personal data:

  • Contact Information – Name, email, post code, phone number & marketing consent (for enquiries and registrations)

  • Child’s Details – Name, age, medical conditions, attending school (for football participation)

  • Website Usage Data – IP address, browser type, pages visited (collected via cookies)    

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Job Vacancies & Employment Applications

  • Full name and contact details

  • CVs, application forms, qualifications, and references

  • Employment history and relevant background checks (where applicable)

  • Right-to-work documentation

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We do not collect payment details as we do not process online payments.

2. How We Use Your Data

We only use your data where we have a lawful basis, such as:

  • Contractual Necessity – To manage football program registrations and communication

  • Legitimate Interests – To improve our services and website

  • Legal Obligations – To comply with safeguarding and regulatory requirements

We do not sell or share your data for marketing purposes without consent.

3. How We Share Your Data

We only share data when necessary, such as:

  • With coaches or staff managing football sessions

  • With legal authorities, if required by law

  • With website service providers (e.g., hosting and analytics)

4. Your Data Protection Rights

Under UK GDPR, you have the right to:

  • Access – Request a copy of your personal data

  • Rectification – Correct inaccurate data

  • Erasure – Request deletion of your data (except where legally required to retain it)

  • Restriction – Limit how we process your data

  • Objection – Object to processing in certain cases

To exercise these rights, contact us at [Insert Contact Email].

5. How we store and protect data

Your personal data is stored securely on password-protected systems and is only accessible to authorized staff.
We use secure digital systems and physical safeguards to prevent unauthorized access, disclosure, or loss.​

We retain personal data for as long as it remains relevant to our operations, legal obligations, or ongoing relationship with the individual.
For example:

  • Parent or guardian contact details may be kept so we can inform families about future camps or activities.

  • Staff and job applicant records may be retained to meet safeguarding and employment requirements.

  • Marketing data is kept until consent is withdrawn or the individual unsubscribes.

We periodically review stored data and ensure that any information no longer required is securely deleted or anonymised.

6. Cookies & Tracking

We use cookies to enhance website functionality. You can control cookies via your browser settings. 

7. Data Security

We implement security measures to prevent unauthorised access, loss, or misuse of personal data.

8. Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page.

9. Contact Us

For any privacy-related queries, click here to contact us

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