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PS Sports Privacy Policy

Last updated: [12 March 2025]

PS Sports ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. What Information We Collect

We may collect and process the following personal data:

  • Contact Information – Name, email, post code, phone number & marketing consent (for enquiries and registrations)

  • Child’s Details – Name, age, medical conditions, attending school (for football participation)

  • Website Usage Data – IP address, browser type, pages visited (collected via cookies)

We do not collect payment details as we do not process online payments.

2. How We Use Your Data

We only use your data where we have a lawful basis, such as:

  • Contractual Necessity – To manage football program registrations and communication

  • Legitimate Interests – To improve our services and website

  • Legal Obligations – To comply with safeguarding and regulatory requirements

We do not sell or share your data for marketing purposes without consent.

3. How We Share Your Data

We only share data when necessary, such as:

  • With coaches or staff managing football sessions

  • With legal authorities, if required by law

  • With website service providers (e.g., hosting and analytics)

4. Your Data Protection Rights

Under UK GDPR, you have the right to:

  • Access – Request a copy of your personal data

  • Rectification – Correct inaccurate data

  • Erasure – Request deletion of your data (except where legally required to retain it)

  • Restriction – Limit how we process your data

  • Objection – Object to processing in certain cases

To exercise these rights, contact us at [Insert Contact Email].

5. How Long We Keep Your Data

We retain personal data only as long as necessary:

  • Contact and registration records: Up to 6 years after the last interaction

  • Child participation records: Until the child turns 18 plus 6 years (for safeguarding)

  • Website analytics data: Up to 2 years

When no longer needed, data is securely deleted.

6. Cookies & Tracking

We use cookies to enhance website functionality. You can control cookies via your browser settings. 

7. Data Security

We implement security measures to prevent unauthorised access, loss, or misuse of personal data.

8. Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page.

9. Contact Us

For any privacy-related queries, contact us at: info@ps-sports.co.uk 

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